Instruction for Warehouse Accounting in Finmap

1️⃣ Create a "Warehouse" account

My accounts → Add account → Create account
This account will track inventory balances in monetary terms.

2️⃣ Create categories for warehouse operations

Expense categories:

• Product purchase – payment for purchased goods from a bank account.
• Cost write-off – an expense transaction from the "Warehouse" when selling goods.

Income categories:

• Sales revenue – funds received from a customer for goods.
• Warehouse replenishment – adding goods to the warehouse in monetary terms.

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🔄 Operation cycle "from purchase to sale"

1️⃣ Purchasing goods for the warehouse

• Type: Expense
• Category: "Product purchase"
• Tag: "Cost price" (to exclude the transaction from certain reports)

2️⃣ Receiving goods in the warehouse

• Type: Income
• Account: "Warehouse"
• Category: "Warehouse replenishment"
  
  This reflects that the purchased materials (goods) are now in stock.

3️⃣ Writing off goods from the warehouse

• Type: Expense
• Account: "Warehouse"
• Category: "Cost write-off"
• Amount: At the purchase price of the goods
  
  Records the cost of materials used in production or sales.

4️⃣ Receiving payment from a customer

• Type: Income
• Category: "Sales revenue" (or another relevant category)
• Amount: Full sale price
  
  This transaction records the income received from customers.

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📊 Filtering transactions in reports

To get accurate financial data, certain transactions need to be excluded.

1. "Money" report

Exclude:

• Step 2 – "Warehouse replenishment"
• Step 3 – "Cost write-off"
  
  Goal: Show only actual expenses for purchasing goods and income from customers.

2. "Profit" report

Exclude:

• Step 1 – "Product purchase"
• Step 2 – "Warehouse replenishment"
  
  Goal: Show only written-off cost price and customer revenue (the difference is your profit).

📌 Tip: Both filters can be saved and used when needed.