Integrating Rozetka with Finmap via Apix-Drive

What is Apix-Drive

Apix-Drive is a no-code automation platform that lets you transfer data between different services without programming.

For the integration with Finmap it works like this:

Rozetka → Apix-Drive → Finmap

Apix-Drive tracks new events in the Rozetka seller account and automatically creates the corresponding financial operations in Finmap.

How the integration works

To set up the integration you need to:

1. Choose Rozetka as the source system.

2. Choose the event that will start the automation.

3. Log in to the Rozetka seller account.

4. Connect Finmap.

5. Map the fields.

6. Launch the integration.

After that, new events will be sent to Finmap automatically.

Step 1. Create a new connection

In your Apix-Drive account, create a new Connection.

As the source system, choose:

Rozetka

Step 2. Choose the trigger

Rozetka supports several events.

Get BALANCE

Lets you retrieve information about the seller balance in Rozetka.

This trigger can be used for informational scenarios or monitoring, but it is usually not used to create financial operations in Finmap automatically.

Get MESSAGES

Fires when new messages appear in the seller account.

Used to automate communication and customer support; not used for financial accounting.

Get ORDERS (new)

Fires after a new order appears.

This is one of the main triggers of the integration.

Used to create financial operations automatically once a new order is placed.

Get ORDERS by stage (new)

Fires after an order moves to a certain status.

For example:

• Confirmed;

• Shipped;

• Completed;

• Paid.

This is the most recommended trigger for the integration with Finmap, since it lets you create financial operations only once the required business event has occurred.

Step 3. Connect your Rozetka account

Log in to your Rozetka seller account and grant Apix-Drive the necessary permissions.

Rozetka API: https://api-seller.rozetka.com.ua/apidoc/

Step 4. Choose the destination system

As the destination system, choose:

Finmap

You can generate the Finmap API key here: https://my.finmap.online/settings/api

Step 5. Choose the action in Finmap

Currently three types of operations can be created through Apix-Drive.

Add RECEIPT

Creating income.

The main integration scenario.

Used for:

• revenue from orders;

• buyer payments;

• automatic tracking of Rozetka sales.

Add COST

Creating an expense.

Can be used to track the following automatically:

• the marketplace fee;

• delivery;

• other expenses, if they are available in the integration data.

Add TRANSFER

Creating a transfer between the company accounts.

Practically not used for the integration with Rozetka.

Step 6. Map the fields

Pass the required data to Finmap:

• order amount;

• currency;

• date;

• order number;

• buyer;

• comment;

• project;

• account.

After that, run a test data transfer.

Step 7. Launch the integration

If the test succeeded, turn the automation on.

After that, all new events will create financial operations in Finmap automatically.

Recommended integration scenarios

1. New order → Planned income ⭐⭐⭐⭐⭐

Trigger

Get ORDERS (new)

Action

Add RECEIPT

Suitable for companies that want to see expected income as soon as an order is placed on the marketplace.

2. Order moved to the «Paid» or «Completed» status → Actual income ⭐⭐⭐⭐⭐

Trigger

Get ORDERS by stage (new)

For example:

• Paid;

• Completed;

• Successfully closed.

Action

Add RECEIPT

This is the best scenario for most Rozetka sellers, since only the orders that have already been paid for or completed reach Finmap.

3. Automatic tracking of the marketplace fee ⭐⭐⭐☆☆

Trigger

Get ORDERS by stage (new)

Action

Add COST

If the Rozetka data contains information about the fee or other deductions, they can be shown in Finmap as expenses automatically.

4. Marketplace revenue control ⭐⭐⭐⭐⭐

Trigger

Get ORDERS by stage (new)

Action

Add RECEIPT

Lets you keep financial records of Rozetka sales automatically, without entering every order manually.

What to pay attention to

• If you need to keep track of expected income, use Get ORDERS (new). This will let you see potential Cash Flow before the payment actually arrives.

• For most businesses we recommend using Get ORDERS by stage (new) with a status that means the sale is complete or the money has been received (for example, «Paid» or «Completed»). This approach keeps cancelled or unpaid orders out of Finmap.

• If Rozetka passes information about the marketplace fee or other deductions, it makes sense to record them automatically as separate expenses for a more accurate profit calculation.

• To avoid duplication, we recommend passing a unique order number (Order ID) to Finmap. This will make sure operations are matched correctly between Rozetka and Finmap and make later synchronization easier.